Support Services Intern

This position will support Admin and Logistics division in implementing administrative and supply chains duties to ensure the organizational procedure and policies compliance with the effectiveness of operational works of Save the Children International in Vietnam. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Responsibilities

Administration support:

Support the Receptionist/ Admin Assistant to manage office supplies and the front desk when required
Photocopy, scan and translate the documents when required
Provide logistics support for internal events, meeting, training, and workshop
Support Admin and Logistics Officer in preparing visa for Expat staff and visitor
Provide general administration support, when required, including: word processing, data entry and internet research tasks
Update regular contact list
Support to manage rental contracts tracking Support in managing office asset ( inventory check, update, filing & report)
Support in preparing Monthly Situational Analysis Report Rotated role as a minute-taker in the team meeting
Support to provide logistics for newcomers (working space, computer, stationery, motorbike parking card…)
Provide support to updating the total inventory management (TIM) system
Provide support to the development of supplier ID and supplier management system
Provide support to physical stocks management
Provide support to updating procurement tracker weekly
Other tasks as assigned

Working contacts:

Internal: All staff including Programs members and Support Services team members in the Ho Chi Minh office
External: Suppliers, consultants, partners, and local competent authorities

EXPERIENCE AND SKILLS

Essential

Good spoken and written English language skills
Computer literate (Microsoft Word and Excel are required)
Customer-oriented, supportive
Positive working and learning attitude
Faithfulness, hard-working, details oriented, good interpersonal skill, and ability to work in a team
Good communication skill
Commitment to Save the Children values

Desirable

Good communication skills
Commitment to Save the Children values

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education, and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

No child dies from preventable causes before their 5th birthday
All children learn from quality basic education and that,
Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at: Job Description – [Vietnam – Ho Chi Minh] – Support Services Intern – National only (210000BB) (taleo.net) If you have any issues with applying via our system, please send an email explaining your troubles to vietnam.applicationhelpdesk@savethechildren.org Closing Date for Application: 02nd February 2020 We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Job Details

Organization Name:

Save the Children

Location:

Ho Chi Minh

Application Deadline:

Tue, 2021-02-02

Best Regards, Viec Lam Du Hoc Sinh Candidates have to confirm having received the recruitment information through the recruiting channel Viec Lam Du Hoc Sinh in the application letter for this position. ____________________________________ Việc Làm Cho Du Học Sinh Việt Nam là một dự án trực thuộc NGO Recruitment, ra đời với mục đích chia sẻ thông tin vềcơ hội thực tập cũng như việc làm dành cho các bạn du học sinh hay nghiên cứu sinh Việt Nam. Dù đang ở bất cứ đâu trên bản đồ thế giới, đừng ngần ngại vươn mình ra những đại dương lớn hơn nhé! ____________________________________ Việc Làm Cho Du Học Sinh Việt Nam – NGO Recruitment Email: ngorecruitment.org@gmail.com Hotline: 0398.398.266 (Mr. Lộc Phúc) – 0983.896.331 (Business Development) Website: Instagram: https://www.instagram.com/ngorecruitment_vn LinkedIn: https://www.linkedin.com/in/ngorecruitment Fanpage: https://www.facebook.com/VieclamchoDhs/ Group: https://www.facebook.com/groups/ViecLamChoDuHocSinh/?epa=SEARCH_BOX Youtube: youtube.com/c/NGORecruitment